This page last changed on Jul 05, 2010 by smaddox.

You can configure Confluence to send you email reports when changes are made to content. Confluence provides email notifications for the following:

  • Changes in all spaces visible to you. This is provided as a daily email report.
  • Changes in all blogs.
  • Changes made to content by people you are following.

On this page:

Subscribing to a Daily Email Report for All Spaces

You can subscribe to an daily email report for changes to content in all spaces that are visible to you, (i.e. you won't receive notifications for spaces that you don't have permission to view). The content changes in the report include:

  • Pages being added, edited or deleted
  • Blog posts being added, edited or deleted
  • Comments on a page or blog post being added, edited or deleted
  • Attachments on a page or blog post being added, edited or deleted
  • Updates for users who have changed their personal profile will also be included.

To subscribe to the daily report,

  1. Go to the 'Settings' view for your user profile. To do this:

    • Log in to Confluence, if you have not already done so.
    • Go to your name at the top of the page. (This is the 'User' menu. A dropdown list will appear when your cursor hovers over the 'User' menu.)
    • Select 'Settings' from the dropdown list. The 'Settings' view will open.
  2. Click the 'Email' link in the left-hand panel. The 'Email Settings' screen will be displayed.
  3. Click the 'Edit' button. The fields on the 'Email Settings' screen will be editable (see screenshot below).
  4. Select the check box beside 'Subscribe to daily updates'.
  5. If you want to include content changes made by you in your email report, select the check box beside 'Notify on my actions'. Please note, this will affect all of your subscriptions and page/space watches.
    If you have not subscribed to any email reports and are not watching any pages/spaces, then selecting 'Notify on my actions' will not do anything.
  6. From the 'Email Format' drop-down menu, select whether you want to receive your notifications as HTML or plain text. This will apply to all your email notifications, including your watches.
  7. If you want to see content changes made in Edit notification email messages, select the check box beside 'Show changed content'. This requires HTML format for your emails. If you leave this check box cleared, content changes will be omitted from your emails.
  8. If you want to see full page or blog post content in Edit notification emails, select the check box beside 'Show full content'. This requires HTML format for your emails. If you leave this check box cleared, full page or blog post content in Edit notification emails will be omitted from your emails.
  9. Click the 'Submit' button.

Subscribing to Email Notifications for All Blogs

You can subscribe to email notifications for all changes to blogs in your Confluence installation. This includes blogs being added, updated or removed. You must have permission to view the blogs for the changes to be included in the notifications. The emails are sent immediately after a change is made.

To subscribe to the daily report,

  1. Go to the 'Settings' view for your user profile. To do this:

    • Log in to Confluence, if you have not already done so.
    • Go to your name at the top of the page. (This is the 'User' menu. A dropdown list will appear when your cursor hovers over the 'User' menu.)
    • Select 'Settings' from the dropdown list. The 'Settings' view will open.
  2. Click the 'Email' link in the left-hand panel. The 'Email Settings' screen will be displayed.
  3. Click the 'Edit' button. The fields on the 'Email Settings' screen will be editable (see screenshot below).
  4. From the 'Email Format' drop-down menu, select whether you want to receive your notifications as HTML or plain text. This will apply to all your email notifications, including your watches.
  5. Select the check box beside 'Subscribe to all Blog Posts'.
  6. If you want to include content changes made by you in your email notifications, select the check box beside 'Notify on my actions'. Please note, this will affect all of your subscriptions and page/space watches.
    If you have not subscribed to any email notifications and are not watching any pages/spaces, then selecting 'Notify on my actions' will not do anything.
  7. From the 'Email Format' drop-down menu, select whether you want to receive your notifications as HTML or plain text. This will apply to all your email notifications, including your watches.
  8. If you want to see content changes made in Edit notification email messages, select the check box beside 'Show changed content'. This requires HTML format for your emails. If you leave this check box cleared, content changes will be omitted from your emails.
  9. If you want to see full page or blog post content in Edit notification emails, select the check box beside 'Show full content'. This requires HTML format for your emails. If you leave this check box cleared, full page or blog post content in Edit notification emails will be omitted from your emails.
  10. Click the 'Submit' button.

Subscribing to Email Notifications for Changes by Users You Are Following

You can subscribe to email notifications for changes to content by all users that you are following. You must have permission to view the content that has been changed by the user for it to be included in the notifications. The emails are sent immediately after a change is made. The content changes in the notifications include:

  • Pages being added, edited or deleted
  • Blog posts being added, edited or deleted
  • Comments on a page or blog post being added, edited or deleted
  • Attachments on a page or blog post being added, edited or deleted
  • A user changing status

To subscribe to the daily report,

  1. Go to the 'Settings' view for your user profile. To do this:

    • Log in to Confluence, if you have not already done so.
    • Go to your name at the top of the page. (This is the 'User' menu. A dropdown list will appear when your cursor hovers over the 'User' menu.)
    • Select 'Settings' from the dropdown list. The 'Settings' view will open.
  2. Click the 'Email' link in the left-hand panel. The 'Email Settings' screen will be displayed.
  3. Click the 'Edit' button. The fields on the 'Email Settings' screen will be editable (see screenshot below).
  4. Select the check box beside 'Subscribe to Network'.
  5. If you want to include content changes made by you in your email report, select the check box beside 'Notify on my actions'. Please note, this will affect all of your subscriptions and page/space watches.
    If you have not subscribed to any email reports and are not watching any pages/spaces, then selecting 'Notify on my actions' will not do anything.
  6. From the 'Email Format' drop-down menu, select whether you want to receive your notifications as HTML or plain text. This will apply to all your email notifications, including your watches.
  7. If you want to see content changes made in Edit notification email messages, select the check box beside 'Show changed content'. This requires HTML format for your emails. If you leave this check box cleared, content changes will be omitted from your emails.
  8. If you want to see full page or blog post content in Edit notification emails, select the check box beside 'Show full content'. This requires HTML format for your emails. If you leave this check box cleared, full page or blog post content in Edit notification emails will be omitted from your emails.
  9. Click the 'Submit' button.


Screenshot: Subscribing to email notifications

RELATED TOPICS

Tracking Updates Overview
User Profile Overview

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Document generated by Confluence on Jul 09, 2010 01:08